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PatchDesign.AIFor event designers

You design the patch. We handle everything else.

You have been invited to design a patch for your organization. Here is exactly how it works and who does what — start to finish. You will not pay anything, chase a quote, or guess at the next step.

Start your designSee the steps
Who does what

Three roles, one smooth handoff

The most common question is who is responsible for what. Here it is, plainly.

You — the event designer

Describe the event and let the AI studio design the patch. Refine it until it looks right, then send it for review. That is your whole job — no pricing, no paperwork.

Your approver / coordinator

Someone at your organization reviews your design, sets the quantity and final size, and pays — by card or invoice. You never touch payment or pricing.

PatchDesign.AI + our team

We turn the approved design into a production proof for sign-off, stitch the patches, and ship them free — with a live timeline everyone can follow to delivery.

The process

From idea to doorstep, step by step

Steps 1 to 4 are yours. Step 5 is your approver. Step 6 is us.

1You

Open your invite

Use the link your coordinator sent you, or go to patchdesign.ai/org-design and enter your organization code. No password — the link signs you in.

patchdesign.ai/org-design
Design a patch for your organization
Enter the code your coordinator shared.
Organization code
YGB-A3F1
Continue
2You

Pick what you are designing

Choose your event from the list, or start something new. Some designers are invited for just one specific event — if so, that event is already waiting for you.

patchdesign.ai/org-design
What are you designing for Yarrow Guides?
+ Design something new
Welcome BBQ
Aug 15
Assigned to you
Fall Camporee
Oct 16
Open to design
Winter Awards
Jan 22
Design submitted
3You

Design it with AI

Describe the event in plain words and the studio designs a finished, production-ready patch in seconds. Refine it in chat until you love it. Prefer to draw? Upload a sketch and we turn it into a patch.

patchdesign.ai/ai-tool
A campfire patch for our fall camporee — pine trees, a lake, warm colors.
Here is a finished, production-ready patch. Want to tweak the colors or text?
EmbroideredRound3 in
Send for review
4You

Send it for review

One click sends your design to your organization’s approver. You get a confirmation with a reference number, and so do they. You are done — the rest is on them and us.

patchdesign.ai/org-design
Sent to Yarrow Guides for review
Your design for the Fall Camporee was submitted. Your approver will pick a quantity, confirm pricing (with your org discount), and approve it.
Reference Q-10084
5Your approver

Your approver approves and pays

They pick the quantity, confirm the final size and price (with your org’s discount), and pay by card or invoice. Pricing and payment are never your job.

patchdesign.ai/org-approve
Approve this design
Your 15% org discount is already applied.
50
patches
$3.40 ea
100
patches
$2.90 ea
200
patches
$2.40 ea
Pay by card
Approve on Net 30
6PatchDesign.AI

We proof, make, and ship it

We send a production proof for a final sign-off, stitch the patches, and ship them free. Everyone on your team can watch it move on the live timeline — right to the doorstep.

patchdesign.ai/org/yarrow-guides
Your patch journey
2 of 6 steps complete
Design approved
Done
Paid
Done
Artwork proof
Now
In production
Next
Shipped
Next
Delivered
Next
No overlap, no confusion

What you set vs. what your approver sets

You handle

Describe the event and design the patch
Refine the look, colors, and text
Pick the patch style (or upload a sketch)
Send it for review — one click

Your approver handles

Reviews and approves your design
Sets the quantity and final size
Confirms pricing and the org discount
Pays — by card or invoice
Quick answers

The things designers usually ask

Do I have to pay for anything?
No. Your approver handles all pricing and payment. Designing is completely free for you.
Can I change my design after I send it?
Yes. Reopen your event, edit the design, and resend — your approver is automatically re-notified of the new version.
How long does it take?
About 10 days from approval to delivery. To be safe, start your design around 30 days before your event date.
Who sees my design?
Only your organization’s approver. Your design routes straight to them for review — it is not public.
Do I need an account or password?
No. Your invite link (or org code) signs you in automatically. There is nothing to remember.

Ready to design your patch?

Open your invite link, or enter your organization code to begin. It takes a couple of minutes — and the rest is handled for you.

Start your design